(As copied from the TACHA 2012/2013 Bylaws and Rules Handbook)

BY-LAWS Of THE ARABIAN CUTTING HORSE ASSOCIATION, INC

 

Article I

 

Section 1. This association shall be known as The Arabian Cutting Horse Association, Inc. According to its Articles of Incorporation the Association shall be a non-profit corporation; with no capital stock; no paid officers or directors; and it shall hold no member, Officer or Director liable for any corporate debt.

 

Section 2. The term for which it will exist shall be fifty (50) years.

 

Section 3. The principal office or place of business of this Association shall be the home of the duly appointed Secretary/Treasurer of the Association. The legal address of this Association shall be the same.

 

Section 4. There shall be no capital stock and in lieu of stock certificates, membership cards shall be issued to all members. Membership cards shall be signed by the Secretary.

 

Section 5. Membership cards shall be non-transferable.

 

 

 

Article II

 

PURPOSE

 

The purpose of The Arabian Cutting Horse Association, Inc. is to encourage the development of the public interest in livestock and ranching through the promotion and sponsorship of public cutting horse contests, public exhibition of cutting horses in conjunction with cattle and livestock; the presentation and participation of cutting horse events in other general livestock exhibitions;

 

  • To set up standard judging and show rules for Arabian cutting horse contests

  • To standardize pay out schedule for prize monies

  • To standardize the election and appointment of judges and directors or spokesmen for such contests, exhibitions and expositions

  • To encourage the development and breeding of finer Arabian cutting horses

  • To cooperate with other organizations (namely, the Arabian Horse Association (AHA) and Region VIII) and individuals in developing and maintaining the highest quality of this incomparable breed

  • To encourage, aid and conduct events for the purpose of advancing the outstanding qualities of Arabian horses

 

 

 

Article III

 

OFFICERS AND DUTIES

 

Officers of the Association shall consist of the President, Vice President, Secretary/ Treasurer. Each of these officers shall be a current voting member in good standing in both this Association and the Arabian Horse Association (AHA).

 

These officers shall hold office for a period of two (2) years or until their successors are duly elected and qualified; commencing January first and ending December thirty-first. Nominations for President and Vice President are to be made from the nominating committee; the nominating committee shall consist of the current Board of Directors. Ballots for President and Vice-President and members of the Board of Directors shall be sent to the membership by September first (1st) and returned by October first (1st) to be tallied. No ballots postmarked after October first (1st) will be counted. No faxed or email ballots will be accepted. Tabulation will be conducted prior to the meeting at the AHA U.S. Nationals by three (3) members appointed by the President and report to the membership. New Officers will be announced at the annual meeting held during AHA U.S. Nationals.


Any Officer of the Association may be removed by an affirmative vote of two-thirds (2/3) of the members present at any called meeting of the membership, provided that written notice of the purpose of said meeting has been given in accordance with Article VII of these By-Laws. Examples of cause for removal:

 

1) Missing three (3) consecutive Board meetings;

2) Missing more than four (4) Board meetings in one (1) year;

 3) Not paying membership fees by-individual’s due date;

 4) Dereliction of duties, etc.

 

Should a vacancy occur in the offices of President, Vice-President, Secretary/ Treasurer, any voting member in good standing may be elected by the affirmative vote of a majority of the Board of Directors to fill out the unexpired term.

All vacancies in the offices of the Association shall be filled by the Board of Directors, and those so appointed shall serve until their successors have been elected and qualified.

 

A. The President shall:

 

Be the chief executive officer of the Association and, be subject to the control of the Board of Directors, shall have general supervision, direction and control of the business and Officers of the Association.

 

  1. Preside at all meetings of the Association and the Board of Directors;

  2. Appoint the chairpersons of all committees other than those provided for elsewhere in these By-Laws;

  3. With the treasurer (or other appropriate individual), sign all written contracts authorized by the association;

  4. Have the general powers and duties of management usually vested in the office of President of a corporation and shall have such other powers and duties as may be prescribed by the Board of Directors or these By Laws.

 

B. The Vice-President shall:

 

  1. In the absence or disability of the President to perform all the duties of the President and when so acting, shall have all the power of, and be subject to all the restrictions upon the President;

  2. Be in charge of Programs at General Membership Meetings;

  3. Have other powers and perform other duties as may be prescribed by the President.

  4. All outgoing Presidents of TACHA shall be Honorary Vice-Presidents.

 

C. The Secretary/Treasurer shall:

 

Secretary/Treasurer is to be appointed by the President and approved by the Board.

 

  1. The Secretary/Treasurer shall issue all notices on calls to the Directors and members;

  2. Keep, or cause to be kept, a book of minutes of the Association and the Board of Directors meetings, with the time and location, type of meeting, the proceedings thereof, and the names of Officers and Directors present and absent, and shall submit such minutes for publication in the newsletter;

  3. Be responsible for the safekeeping of all correspondence and other valuable papers of the Association not assigned to another Officer of Director;

  4. Keep the Motion Book with a record of all motions passed by the Board of Directors or General Membership;

  5. Have other powers and perform other duties as may be prescribed by the President;

  6. Receive and distribute prize monies as prescribed by the TACHA judging and show rules;

  7. Keep accurate books of account of the Association’s transactions, which shall be the property of the Association;

  8. Send Ballots for election to membership and record the balloting of all elections;

  9. Prepare and present an itemized financial statement at the Annual Meeting, and at such other times as required by the President;

  10. Chair the Budget Committee and present a proposed budget to the Board of Directors at the first meeting of the new year;

  11. Submit the Association’s books to the Board of Directors for financial review and approval no later than the end of February every year;

  12. Perform all other duties commonly incidental to this office;

  13. Issue membership cards;

  14. Assist with the filing of income taxes.

 

Article IV

 

STANDING COMMITTEE CHAIRMAN AND DUTIES:

 

Standing committee chairman shall consist of Membership Chair, Youth Chair, Newsletter Editor (Chair) and Website Editor (Chair). Each chairman must be a current voting member in good standing of the Association.

These Chairmen shall hold their position for a period of two (2) years. Should a vacancy occur in this position, any member in good standing may be appointed by the Board of Directors to fill the unexpired term.

 

A. The Membership Chair shall:

 

Membership Chair shall be appointed by the President and approved by the Board

 

  1. Keep, or cause to be kept, the official membership roster with addresses, telephone numbers, and other information on all members, and shall promptly notify AHA of any additions, changes or deletions;

  2. Issue membership information determined by the Board, and performs such other and further duties as usually pertain to this position, including those especially assigned to him/her from time to time by the Board of Directors;

  3. Perform other duties as may be prescribed by the President and approved by the Board of Directors.

 

B. The Youth Chair shall:

 

Youth Chair shall be appointed by the President and approved by the Board.

 

  1. Encourage and promote the youth activities, involvement, enjoyment and development;

  2. Perform other duties as may be prescribed by the President and approved by the Board of Directors.

 

C. The Newsletter Editor (Chair) shall;

 

Newsletter Editor shall be appointed by the President and approved by the Board.

 

  1. Be responsible for publishing and distributing the newsletter, on a schedule established by the Board of Directors;

  2. Perform other duties as may be prescribed by the President and approved by the Board of Directors.

 

D. The Website Editor (Chair) shall;

 

Website Editor shall be appointed by the President and approved by the Board.

 

  1. Be responsible for the up keep and editing of the website, make changes in a timely manner, adding and deleting from the website as seen fit by the Board of Directors;

  2. Perform other duties as may be prescribed by the President and approved by the Board of Directors.

 

Article V

 

MEMBERS

 

Section 1. Any individual (regardless of whether he or she owns or rides a cutting horse), firm, partnership, organization, riding club, state or regional group of good character and reputation interested in cutting horses may become an active member of this Association.

 

Section 2.  Annual Dues:  annual dues shall be charged each member according to their membership category. The Board of Directors shall establish the rates of the dues, any other membership fees to be assessed, due dates and deadlines with respect to AHA guidelines.

 

Section 3. Members must pay the annual dues by the individual member’s due date. Dues shall be considered delinquent after said date. Any member delinquent in payment of annual Association dues by due date will be subject to a five-dollar ($5.00) penalty. Members, who do not pay their current annual dues, will forfeit their The Arabian Cutting Horse Association, Inc. membership. Notification will be made by letter, giving opportunity to pay current annual dues or be dropped from TACHA membership.

 

Section 4. Non members are not eligible to receive show points for year-end standings. A $100.00 penalty will be assessed for payment of points earned during fiscal year, after current dues are paid in full, to collect points prior to membership.

 

Section 5. All membership fees and dues shall be paid to TACHA or through AHA and sent to the Secretary/Treasurer.

 

Section 6. The fiscal year of this Association shall be January 1st through December 31st of each year.

 

Section 7. Individuals, firms or partnerships will be issued annual membership cards. Firms or partnerships must designate who the voting member will be.

 

Section 8. The annual meeting of the members of this Association shall be held at a time and place designated by the Board of Directors.

 

Section 9. Special membership meetings may be called by the President at any time and place on reasonable notice to all members, no less than two (2) weeks, by mail, email, fax or verbal.

 

Section 10. Nine (9) members shall constitute a quorum at any meeting and a majority of such quorum shall decide any question that may arise at any meeting. All membership meetings may be adjourned from day to day and from time to time until a quorum appears.

 

Section 11. Each member in good standing shall be entitled to one vote. A member in good standing will be an individual that is current on their TACHA dues and not under suspension from Arabian Horse Association(AHA).

 

Section 12. The order of business at any meeting of the members shall be:

 

  • Roll call

  • Proof of due notice

  • Reading and disposal of minutes

  • Report of Officers and Directors

  • Unfinished business

  • Election (if any)

  • New business

  • Adjournment

 

Section 13. The designation of Honorary Member may be conferred by the Board of Directors upon any person or persons rendering single or honorable service to The Arabian Cutting Horse Association, or in other horse associations or civic organizations or city, country or governmental affairs.

 

Article VI

 

DIRECTORS

 

Section 1. The Board of Directors of this Association shall consist of nine (9) members in good standing and shall consist of the President, Vice-President, and the appropriate number of other members of this Association, seven (7). These officers shall hold office for a period of two (2) years or until their successors are duly elected and qualified; commencing January first and ending December thirty-first and be a member of Arabian Horse Association (AHA).

Ballots for the Board of Directors shall be sent to the membership by September first (1st) and returned by October first (1st) to be tallied. No ballots postmarked after October 1st will be counted. No faxed or email ballots will be accepted. Tabulation will be conducted prior to the membership meeting at AHA U.S. Nationals by three (3) members appointed by the President and report to the membership. The new Board will be announced at the annual meeting held during AHA U.S. Nationals.

 

Section 2. Members of the Board of Directors must attend at least two (2) Board Meetings per calendar year. It shall be the duty of the President to appoint a Director or Directors to fill the vacancy of any Director approved by the sitting Board.

 

Section 3. The annual meeting of the Board of Directors of this Association shall be held immediately preceding or following the annual membership meeting of the members.

 

Section 4. Special meeting of the Board of Directors may be called by the President or any four (4) members of the Board of Directors at any time or place, on one week’s notice.

 

Section 5. A quorum at any meeting of the Board of Directors shall be not less than four (4) of the Directors. A majority of such quorum shall decide any questions that may come before the meeting. All Directors’ meetings may be adjourned from day to day or time-to-time until a quorum appears.

 

Section 6. A meeting shall be defined as a physical gathering or conference call. The Board of Directors may take action without a meeting, by mail, email, fax or similar electronic communication. Each Board member must state in writing to the Secretary/Treasurer their willingness to do this. A quorum of total Board members must be represented to resolve any issues addressed.

 

Section 7. Proxy vote is an authorization to vote in ones absence. A proxy vote must be in written form and signed by the Board members. The Board members’ votes and person authorized in the proxy must be stated clearly and received by the Secretary/Treasurer prior to the meeting where the votes will be taken. Any new business that requires a vote, the proxy holder will be authorized to vote. The proxy must be received with the date of the meeting that the proxy will be accepted. No proxy covering multiple meetings will be allowed. It must be for a single specific election or session upon which a matter is to be voted.

 

Section 8. The order of business at all meetings of the Board of Directors shall be:

 

  • Meeting called to order

  • Roll call

  • Reading and disposal of minutes

  • Unfinished business

  • Election (if any)

  • Report of officers and committees

  • New business

  • Adjournment

 

Article VII

 

AMENDMENTS

 

Section 1. Any by-laws may be repealed, modified, or amended, and new by-laws may be adopted at any regular meeting of the members of the Association, or at any special meeting of the members if due notice has been given, no less than 2 weeks by mail, email, fax or verbal, that this will be part of the order of business. By-Law changes must be approved by at least a two-thirds (2/3) vote of the members present.

 

The Association has ownership and control of all records, minutes, by-laws, rules, regulations and any items for the maintenance, operation and promotion of The Arabian Cutting Horse Association, Inc.